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Data Protection Policy

Personal data transferred from the European Economic Area (“EEA ”) to the United States of America (“U.S.”)

1. Introduction
Alent plc (“Alent”) respects the privacy of its customers, business partners and employees and recognizes the need for appropriate protection and management of personal information provided. Alent on behalf of itself and its affiliate companies, including U.S. domiciled entities, has made a decision to voluntarily participate in the Safe Harbor principles available to U.S. organizations under the European Commission's directive on data protection. Should there be any conflict between the Safe Harbor principles and this Privacy policy (“Policy”), the Safe Harbor principles will prevail. This Policy outlines the general practices for implementing the requirements of Safe Harbor in connection with personal data that is transferred from the EEA to the U.S; including the types of information that is collected and transferred; how it is used; and, the choices individuals located in the EEA have regarding the use of, and their ability to correct, that information.
The EEA currently includes the following countries: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovak Republic, Slovenia, Spain, Sweden, United Kingdom, Iceland, Liechtenstein, and Norway.
Information about the U.S. Department of Commerce Safe Harbor certification can be found at

2. Scope
This Privacy Policy applies to all Alent U.S. operations, divisions and subsidiaries as far as personal information from the EEA is received in any format whatsoever, including electronic, paper or oral transmission. This Policy also applies to Agents (defined below) that handle and process EEA personal data on behalf of Alent.

3. Definitions
For purpose of this Policy, the following definitions shall apply: “Agent” means any third party that collects and/or uses personal information provided by Alent to perform tasks on behalf of and under the instructions of Alent. “Personal information” means any information relating to an identified or identifiable person; an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identification number or to one or more factors specific to his physical, physiological, mental, economic, cultural or social identity. Personal information does not include information that is anonymous and/or statistical. “Sensitive personal information” means personal information that reveals race, ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, or that concerns health matters or sexual orientation.

4. Processing of EEA personal data
Alent may from time to time process certain EEA personal information about customers, business partners, employees and candidates for employment, including information recorded on various media as well as electronic data.

Alent will use personal information concerning business partners and customers to provide customers and business partners with information and services and to help Alent personnel better understand the needs and interests of these business partners and/or customers. Specifically, Alent uses information to help customers and business partners complete a transaction or order, to facilitate communication, to deliver products/services, to bill for purchased products/services, and to provide ongoing service and support. Occasionally Alent personnel may use personal information to contact customers and business partners to complete surveys that are used for marketing and quality assurance purposes.

Alent may also share personal information with its service providers and suppliers for the sole purpose and only to the extent needed to support the customers’ business needs. Service providers and suppliers are required to keep confidential personal information received from Alent and may not use it for any purpose other than as originally intended.

Alent also collects personal information concerning its employees (Human Resources Data) in connection with administration of its Human Resources programs and functions and for purpose of communicating with its employees. These programs and functions may include compensation and benefit programs, employee development planning and review, performance appraisals, training, business travel expense and tuition reimbursement, identification cards, access to Alent facilities and computer networks, employee profiles, internal employee directories, Human Resource record keeping, and other employment related purposes. Alent also collects and uses personal information to consider candidates for employment opportunities within Alent.

Human Resources data may be shared with third party vendors for the exclusive purpose of enabling the vendor to provide service and/or support to Alent in connection with these Human Resource programs and functions. Human Resource data is not shared with third parties for non-employment related purposes. Third parties receiving personal information are required to apply the same level of privacy protection as contained in this Policy.

5. Privacy Principles

5.1. Notice

Where Alent collects personal information directly from individuals in the EEA, it will inform those individuals about the purposes for which it collects and uses personal information about them; the types of non-agent third parties to which Alent discloses that information; and the choices and means, if any, Alent offers individuals for limiting the use and disclosure of their personal information. Notice will be provided in clear and conspicuous language when individuals are first asked to provide personal information to Alent, or as soon as practicable thereafter, and in any event before Alent uses the information for a purpose other than that for which it was originally collected.

5.2. Choice
Alent will offer individuals the opportunity to choose (opt-out) whether their personal information is (a) to be disclosed to a non-agent third party, or (b) to be used for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. For sensitive personal information, Alent will give individuals the opportunity to affirmatively and explicitly consent (opt-in) to the disclosure of the information to a non-agent third party or the use of the information for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. Alent will provide individuals with reasonable mechanisms to exercise their choices.

5.3. Onward Transfer to Agents
Alent will obtain assurances from its Agents that they will safeguard personal information consistent with this Policy. Examples of appropriate assurances that may be provided by Agents include: a written contract obligating the Agent to provide at least the same level of protection as is required by the relevant Safe Harbor principles, being subject to EU Data Protection Directive 95/46, Safe Harbor certification by the Agent, or being subject to another European Commission adequacy finding. Where Alent has knowledge that an Agent is using or disclosing personal information in a manner contrary to this Policy, Alent will take reasonable steps to prevent or stop the use or disclosure.

5.4. Access
Upon request, Alent will grant individuals reasonable access to personal information that it holds about them. In addition, Alent will take reasonable steps to permit individuals to correct, amend, or delete information that is demonstrated to be inaccurate or incomplete.

5.5. Security
Alent will take reasonable precautions to protect personal information in its possession from loss, misuse and unauthorized access, disclosure, alteration and destruction.

5.6. Data Integrity
Alent will use personal information only in ways that are compatible with the purposes for which it was collected or subsequently authorized by the individual (see 5.2.). Alent will take reasonable steps to ensure that personal information is relevant to its intended use, accurate, complete, and current.

5.7. Enforcement
Alent utilizes the self-assessment approach to assure its compliance with this Privacy Policy. Alent periodically verifies that this Policy is accurate, comprehensive for the information intended to be covered, prominently displayed, completely implemented, and in conformity with the Safe Harbor principles. Alent encourages interested persons to raise any concerns with it using the contact information below. Alent will investigate and attempt to resolve complaints and disputes regarding use and disclosure of personal information in accordance with the principles contained in this Policy.
If Alent determines that any person in its employ is in violation of this Privacy Policy such person will be subject to disciplinary process.

6. Dispute Resolution
Any questions or concerns regarding the use or disclosure of personal information should be directed to The Group Legal Adviser and Compliance Officer for Safe Harbor at the address given below. Alent will investigate and attempt to resolve complaints and disputes regarding use and disclosure of personal information in accordance with the principles contained in this Policy.
With respect to any complaints relating to this Policy that cannot be resolved through Alent’s internal processes, Alent has agreed to participate in the dispute resolution procedures of the Panel established by the EU Data Protection Authorities to resolve disputes pursuant to the Safe Harbor principles. In the event that Alent or such Authorities determines that Alent did not comply with this Policy, Alent will take appropriate steps to address any adverse effects and to promote future compliance.

7. Targeting Minors
Alent does not knowingly collect personally identifiable information from persons under the age of 13. If for some reason Alent determines that a person with respect to whom it has collected personal information is under 13, Alent will promptly delete or destroy that information.

8. Contact Information
Questions or comments regarding this Policy should be submitted to Alent by mail or e-mail as follows:
The Group Legal Adviser and Compliance Officer for Safe Harbor

9. Changes to this Policy
This Policy may be amended from time to time, consistent with the requirements of the Safe Harbor principles. Appropriate public notice will be given concerning such amendments.

This policy builds on the principles set out in the Alent Code of Conduct and in particular the Company’s commitment to high standard of professionalism, behaviour and respect for the dignity of individuals.

Effective Date: 19 December 2012